BG Regulation
ADMINISTRATIVE ORGANIZATION PLAN
SECTION ONE: PURPOSE AND ALIGNMENT OF POLICY
1.01 Purpose
The purpose of this regulation is to establish shared governance between the CEO, administration, faculty, and staff of Angelina College.
1.02 Alignment
This regulation aligns with standards 4.2.b and 10.4 set forth by SACSCOC regarding shared governance.
SECTION TWO: FUNCTION OF ADMINISTRATION
2.01 The primary function of administration is to provide effective, efficient, and dynamic leadership that will ensure that the College District fulfills its mission and achieves its goals. The administration is fully committed to the concept that instruction, the teaching/learning interaction between faculty and learners, is the focal point of the College District, and the primary reason for its existence.
2.02 Administrators should do everything possible to create an atmosphere in which faculty and learners can optimally function. Administrators are expected to operate in accordance with the College District policies in carrying out their responsibilities. In this setting, it is the duty and responsibility of the faculty and the learners to communicate to the administrators any policies and procedures that appear to stand in the way of the optimum teaching/learning process and to recommend appropriate changes.
SECTION THREE: ADMINISTRATION ORGANIZATION
3.01 The ultimate responsibility for the governing of the College District shall be vested in the College President and the Board of Trustees. The President is the chief administrative officer of the College District, subject to the policies and actions of the Board. The Vice President of Academic Affairs, the Vice President of Business Affairs and General Counsel, the Associate Vice President of Student Services, and the Executive Director of Student Affairs, In the absence of the College President, the Vice President of Academic Affairs and the Vice President of Business Affairs and Internal Counsel are authorized to perform necessary functions and make necessary decisions normally taken by the College President.
3.02 At the head of each instructional school of the College District is a dean, who is responsible to the Vice President of Academic Affairs for the operation of that school. Each full-time faculty member reports to a dean. Adjunct instructors report to a Dean, Department Chair, or program director as appropriate
SECTION FOUR: SHARED GOVERNANCE STRUCTURE
4.01 The components of a shared responsibility for leadership and decision-making are as follows:
4.01.1 Executive Council
The Executive Council meets as needed and as called by the College President to review general College District issues, operations, and planning and policy guidelines. The council serves a key communication role in coordinating the major operational units of the College District so that the overall goals and mission of the College District may be achieved with maximum efficiency and effectiveness.
Executive Council, which comprises the College President, Vice President of Academic Affairs, Vice President of Business Affairs and Internal Counsel, Associate Vice President of Student Services, Executive Director of Institutional Advancement and Community Development, Executive Director of Institutional Effectiveness, Executive Director of Advancement, and Special Assistant to the President.
4.01.2 Standing Committees
Shared responsibility and leadership are essential to accomplish the mission and goals of Angelina College. The College District’s Standing Committees form a framework for shared governance, strategic planning and execution, assessment and continuous improvement, and compliance with THECB regulations and state and federal laws.
Each Standing Committee includes one faculty member from each of the four schools of the College: Arts and Education, Business and Technology, Health Careers, and Science and Mathematics. Committee membership also includes staff members appointed by the chair of the committe. The chair of the committee submits meeting minutes and reports to the Office of President as necessary.
Standing committees develop recommendations and take decisions as necessary to foster a culture of evidence, of shared governance, and continuous improvement within the college. The committees define the adequacy of resources as appropriate to the college and identify and address potential compliance and/or documentation issues. Standing committees may form subcommittees to address highly specialized topics; however, the subcommittees’ function is to make recommendations to the primary committee, and they are not to make decisions independently.
4.01.3 Curriculum Committee
The Curriculum Committee reviews and approves all changes to the curriculum, including the addition of new courses and programs and revisions of existing courses and programs. Committee membership is limited to faculty representing the four schools of the College. Lead faculty within each school initiate curriculum change proposals and forward them to the school dean for approval. After the dean has approved a proposal, it is sent to the curriculum committee for final review and approval. After the dean and vice president have approved a proposal, it is sent to the curriculum committee for final review and approval.
4.01.4 Academic Affairs Council
Academic Affairs Council. Chaired by the Vice President of Academic Affairs, the Academic Affairs Council meets monthly to discuss topics related to the operation of the Academic Affairs branch. The Academic Affairs Council comprises:
a. Vice President of Academic Affairs,
b. Assistant Vice President of Academic Affairs,
c. All School Deans,
d. Dean of eLearning, and
e. Director of the Learning Resource Center
4.01.5 Faculty Forum
The faculty forum is a standing committee charged with facilitating communication between the faculty and the administration, monitoring topics of interest to the faculty, and participating in the governance of the College. All members of the Forum will be full-time instructors. One member will be elected each of the four instruction schools, and one member will represent eLearning.
4.01.6 Working Committees and Councils
Each member of the executive council may form and charge working committees to facilitate the operation of his/her branch of the College District.
4.02 Other lines of responsibility are indicated on the organizational chart. Each staff and faculty member is encouraged to follow the organizational chart to communicate concerns about any policy, procedure, action, or decision that appears to stand in the way of the optimum teaching/learning process and to recommend appropriate changes.
SECTION FIVE: IMPLEMENTATION AND REVIEW
5.01 Responsible Person
The College President is responsible for the implementation of this policy. The College President may delegate authority to create and administer procedures related to the implementation of this policy.
5.02 Communication to Constituents
The College shall publish all local policies and regulations in the Angelina College Policy & Procedure Manual and the TASB Board Policy Manual, both of which the College makes available online.
The College Marketing Office provides a hyperlink to all new or revised policies and regulations in the Angelina College Policies & Procedures Manual in the Weekly Update email to all employees.
5.03 Timeline for Completion of Procedures
The College President will approve and publish procedures for this policy within 30 days of its adoption and/or amendment by the Board of Trustees.
5.04 Methodology for Monitoring Compliance and Reporting Results
The Office of the President, the Vice President of Academic Affairs, Vice President of Business Affairs and Internal Counsel, and the Associate Vice President of Student Services shall address any instances of noncompliance with this policy.
5.05 Schedule for Review
As part of its cyber security protocols, the College will review this policy and its attendant procedure every three years to monitor effectiveness and currency.
The President of the College is responsible for reviewing and updating this policy. Policy reviews are made in accordance with the Office of Institutional Effectiveness Policy Tracking document.
Document History
Adopted: 01/2017
Revised: 09/2024