REPORTS

Note: The following is an index of periodic reports that are addressed in the legal reference material of the policy manual. The list is not all-inclusive. This list does not address responsive reports (those that are required in response to a specific incident), reports required under special circumstances, or reports required under administrative procedures of an agency.

Reports by College District

A college district shall publish and/or distribute the following reports:

1. As soon as practicable after the end of each academic year, the college district shall prepare an annual performance report for that academic year, under Education Code 130.0035. [See AFA]

2. Each college district must use data standards established by

the commissioner to submit required information to the Coordinating Board relating to the delivery of educational pro-

grams, under 19 Administrative Code 13.524. [See AFA]

3. In the form and manner and at the times required by the Coordinating Board, the college district shall report to the Coordinating Board on the enrollment status of students of the college district, under Education Code 130.0036. [See AFA]

4. The college district shall follow applicable institutional and financial assistance information dissemination requirements

found at 20 U.S.C. 1092 and 34 C.F.R. 668.41 and 668.43. [See AFA]

5. A college district must report applicable information related to financial value transparency by the deadlines specified in 34 C.F.R. 668.408. [See AFA]

6. Not later than June 1 of each even-numbered year and on request of the Legislative Budget Board (LBB) or the governor’s Office of Budget and Policy (OBP), the college district shall report customer service information to the LBB and the OBP, under Government Code 2114.002. [See AFA]

7. The college district shall annually submit to named officials a report regarding hiring decisions for the position of vice president or dean made by the board for the applicable academic year, under Education Code 51.352. [See BAA, DC]

8. The minutes of the last regular meeting held by the board during a calendar year must reflect whether each member of the board has completed any training required to be completed by the member as of the meeting date, under Education Code 61.084. [See BBD]

9. The college district shall submit to the legislature and the Coordinating Board a report certifying the board’s compliance regarding diversity, equity, and inclusion initiatives during the preceding state fiscal year, under Education Code 51.3525.

[See BG]

10. By November 1st of each even-numbered year, a college district with fewer than 5,000 full-time equivalent students that receives a scale adjustment shall file a shared services report, under 19 Administrative Code 13.563. [See CAAA]

11. The college district shall report monthly to the retirement system set out in Government Code 825.404, in a form it describes, the employee salary and other information required under Government Code 825.406. [See CAAB, CAM]

12. Not later than the 20th day before election day and the 20th day after election day for a bond election, the college district shall submit a report to the Bond Review Board with bond election information required under Government Code

1231.025. [See CAD]

13. Not later than September 30 of each year, the college district shall submit to the Bond Review Board a report regarding the amount of voter-approved but unissued bonds authorized by the college district during the most recent fiscal year, under Government Code 1231.026. [See CAD]

14. The investment officer shall prepare a report on the Public Funds Investment Act (PFIA) and deliver it to the board no

later than the 180th day after the last day of each regular session of the legislature, under Government Code 2256.007.

[See CAK]

15. Not less than quarterly and within a reasonable time after the end of the period, the investment officer shall prepare and submit to the board a written report of investment transactions for all funds covered by the PFIA, under Education Code 51.0032 and Government Code 2256.023. [See CAK]

16. By January 1, each college district shall submit an annual financial report for the preceding fiscal year, under 19 Administrative Code 13.524(b). [See CDA]

17. By January 31, each college district must report annual financial report data for each fiscal year as prescribed in the Community College Reporting and Analysis Tool, under 19 Administrative Code 13.524(b). [See CDA]

18. By January 31, each college district must report all instructional expenses from each completed fiscal year for each institutional discipline and unallocated administrative expenses, under 19 Administrative Code 13.524(c). [See CDA]

19. The college district shall report comprehensive tuition and fee financial data through the Integrated Fiscal Reporting System each fiscal year, under 19 Administrative Code 13.524(d). [See CDA]

20. The board shall be responsible for the preparation of an annual financial statement, under Local Government Code

140.005. [See CDA]

21. The college district shall annually compile and report information regarding debt obligations, under Local Government

Code 140.008. [See CDA]

22. Annually, a college district that enters into a qualifying purchasing contract shall present a written report on any con-

tract-related fee as an agenda item in an open meeting of the board of trustees, under Education Code 44.0331. [See CF]

23. At least once every three years, a college district shall conduct a security audit of the college district’s facilities and report the results of the security audit to the Texas School Safety Center, under Education Code 37.108. [See CGA]

24. Between January 1st and March 1st of each year, each college district police department shall complete and submit a report documenting continued compliance with the requirements of 37 Administrative Code 211.16. [See CGFA]

25. Not later than March 1 of each year, each college district police department shall submit a report containing information

about traffic stops during the previous calendar year to the Texas Commission on Law Enforcement Officers and Standards and the governing body of each county or municipality served by the department, under Code of Criminal Procedure

2B.0055. [See CGFA]

26. Annually, a college district shall report to the State Energy Conservation Office (SECO) regarding the college district's

goal to reduce electric consumption, the college district's efforts to meet the goal, and progress the college district has made, under Health and Safety Code 388.005. [See CH]

27. No later than June 1 of each even-numbered year, the college district shall report the results of the data governance assessment to the Department of Information Resources and, on request, to the named officials, under Government Code

2054.515. [See CS]

28. Annually, the college district chief executive officer shall certify in writing to the Coordinating Board that the college district is in substantial compliance with Education Code Chapter 51, Subchapter E-2, under Education Code 51.258. [See DIAA, FFDA]

29. Within 30 days of the end of each academic year, the college district shall file with its governing board a report, by department, of the academic duties and services performed by each member of the faculty during the academic year under Education Code 51.402. [See DJ]

30. The college president shall conduct annual evaluations for individuals who hold certain positions and report to the board regarding any decision to remove an individual from the position, under Education Code 51.2541. [See DLA]

31. No later than January 1 of each odd-numbered year, the college district shall submit a written report regarding the institution’s compliance with the online course information posting to certain state officials, under Education Code 51.974 and 19 Administrative Code 4.225 to 4.228. [See EFA]

32. Not later than May 1 of each year and in the form prescribed by the Coordinating Board, each college district shall provide to the Coordinating Board and the legislature a report on courses taken by students who, during the preceding aca-

demic year, transferred to a general academic teaching institution or earned an associate degree at the college, under Education Code 51.4034. [See EFA]

33. The college district shall annually submit to the board an update regarding any changes to the general education curriculum offered at the institution, under Education Code 51.315(d). [See EFAA

34. Every five years, following the same timetable as the regular accreditation reports sent to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) or its successor, each college district shall review its policies regarding credit earned as part of an approved field of study curriculum, and report the results to the Coordinating Board,

under 19 Administrative Code 4.33(a). [See EFAA]

35. On an annual basis during the designated time period, the college district shall review course sequences for accuracy

and submit any revisions or changes to the Coordinating Board, under Education Code 51.96852(c) and 19 Administrative Code 4.364. [See EFB]

36. A college district offering a baccalaureate degree program shall review each program and submit a report on the operation, quality, and effectiveness of the programs to the Coordinating Board in a specified format by January 1 of each odd-numbered year, under Education Code 130.011 and 19 Administrative Code 2.89, 2.183, and 9.678. [See EFBB]

37. No later than the July 1 immediately following the 12-month period ending August 31 during which 150 percent of the normal time for completion or graduation has elapsed for the students, the college district shall report on the completion and transfer-out rates of certificate- or degree-seeking, first-time, full-time undergraduate students, under 34 C.F.R. 668.45. [See EGC]

38. Annually, by July 1, a college district that is attended by students receiving athletically-related student aid must produce a report containing student athlete completion and transfer-out rates, under 34 C.F.R. 668.48. [See EGC]

39. At the end of each semester, the college district shall report to the Coordinating Board certain information for undergraduate students, under 19 Administrative Code 4.60. [See EI]

40. At times prescribed by the Coordinating Board, the college district shall report to the Coordinating Board all programs

and services provided for persons with intellectual and developmental disabilities by the college district, under Education

Code 61.0663. [See FA]

41. Not later than May 1 of each academic year, a college district shall submit to the Coordinating Board a report that contains certain information regarding students enrolled at the institution for the current academic year who are the parent or guardian of a child younger than 18 years of age, under Education Code 51.9357. [See FAA]

42. Annually, the college district shall report to the Coordinating Board all information regarding adjusted tuition rates for excessive hours and repeated courses required to comply with the provisions of 19 Administrative Code Chapter 13, Subchapter F, under 19 Administrative Code 13.109. [See FD]

43. The college district shall report to the Coordinating Board the types and amounts of tuition and fees charged to students during the previous academic year, under 19 Administrative Code 13.124. [See FD]

44. By October 1 of each year, a college district that provides on-campus housing shall prepare, publish, and distribute,

through appropriate publications or mailings, an annual fire safety report to all current students and employees and, upon

request, to any applicant for enrollment or employment, under 34 C.F.R. 668.41(e)(1). [See FG]

45. If the college district issues a finding that a hazing violation involving an established or registered student organization occurred, the college district shall develop a campus hazing transparency report, under 20 U.S.C. 1092(f)(9). [See FLBC]

46. Not later than the 14th day before the first class day of each fall or spring semester and at student orientation, the college district shall provide a report to each student on hazing committed on or off campus by an organization registered with or recognized by the college district, under Education Code 51.936. [See FLBC]

47. By October 1 of each year, the college district shall prepare, publish, and distribute, through appropriate publications or

mailings, an annual security report to all current students and employees and, upon request, to any applicant for enrollment

or employment, under 20 U.S.C. 1092(f) and 34 C.F.R.668.41(e)(1). [See GCC]

48. The college district must report statistics for the three most recent calendar years concerning the occurrence on campus, in or on non-campus buildings or property and on public property, of certain crimes that are reported to local police agencies or to a campus security authority, under 34 C.F.R.668.46. [See GCC]

49. The college district shall, in a manner that is timely and will aid in the prevention of similar crimes, report to the campus community on crimes that are considered by the college district to represent a threat to students and employees, under

34 C.F.R. 668.46(e). [See GCC]

50. The college district shall report student performance during the first year a student is enrolled after graduation from high school to the high school or public two-year college the student last attended, under Education Code 51.403 and 19 Administrative Code 9.23. [See GH]